8 Incredible Tools for Maximizing Employee Experience at the Workplace

Here are two startling facts to ponder—

• Nearly 85% of employees feel disconnected from their workplace.
• Poor employee engagement costs organizations anywhere between $450-550 billion each year.

This spotlights something that organizations tend to gloss over: the need to enhance, and potentially maximize, employee experience at the workplace.

When companies neglect this, employees check out mentally, so to speak. In turn, this affects organization-wide KPIs in a tangible manner.

On the flip side, organizations that strive for better employee experience see a positive impact on their bottom line and margins. Research by Gallup suggests the same organizations and business units that placed a strong emphasis on employee experience and engagement showed a staggering 21% increase in profitability.

Okay, you now know that better employee experience at the workplace can improve productivity and business outcomes. What can you do to then maximize employee experience and engagement?

Employees can use referral technology to refer applicants, track their progress, and compute their compensation. To promote a collaborative work culture and improve employee experience, companies can turn to tools such as Fellow and ERG Mentoring, which facilitate communication and collaboration among team members.

This article dives into just that read-on for 8 incredible tools that you should consider as you aim to better employee experience at the workplace.

1. Improve employee parking experience with Wayleadr

For vehicle owners driving to the office for work, sorting out parking themselves every morning becomes a dreary and time-consuming task. This sets the tone for the rest of the working day and can become a drain on employee productivity as well.

From the organization’s standpoint, employee parking is usually handled in an ad-hoc manner by HR/Administration teams. While companies can certainly get away with this, it leads to inefficiencies, poor employee satisfaction, and needless costs over the long term. This is especially true when companies begin to grow in size and scale.

So why not address this low-hanging fruit for maximizing employee experience at the workplace?

By leveraging technology like Wayleadr parking management software, you can easily take care of all employee parking-related activities at your organization. You can manage parking space occupancy, automate allocation to employees, set up access control, and get parking-related data and reports all within a single dashboard.

2. Accelerate employee productivity at the workplace with Troop Messenger

As we all know, an organization comprises many cross-functional and distributed teams working to achieve a common goal. To attain this vision, the business owner must look for a team collaboration tool like Troop Messenger, which increases the team's work productivity.

Things work better if the workforce is put together on a unified communication platform. Troop Messenger is one such application that helps them to exchange their every work conversation through it seamlessly. It provides transparency in employees' working styles, methodologies, and others.

With its remarkable UI and unique work productivity features, such as; well-defined search filters that help in fast retrieval of data, bulk messaging feature that allows broadcasting information to a large volume of users, chat area filters that make users retrieve text, images, videos, etc., each separately, and many more, they can quickly wrap up their work communication.

The best part with Troop Messenger is you can schedule Adhoc or planned meetings with the internal employees as well with the external stakeholders of the company within one tool, helping you derive decisions faster. Hence, give your employees a tool where they can simplify their communication hurdles.

3. Promote a collaborative work culture with Fellow

Raise your hand if you know what it’s like to sit through pointless, drawn-out, and unproductive team meetings.

Yup, we all know the feeling. We’re often told by workplace colleagues and higher-ups that they’re something we just have to get through and that we have to simply bide our time.

But this is a clear indicator of poor workplace culture. If employees within an organization feel this way, it’s likely that they’re getting bogged down by needless stand-up calls and team syncs that aren’t really moving the needle. In other words, meetings only exist for the sake of saying that they do, and not for getting any work done.

This is where software tools like Fellow come into the picture.

Fellow allows teams to create better meeting habits and promote a work culture oriented towards collaboration. With Fellow, you can build a team meeting agenda, record meeting notes, assign tasks to members, create checklists, provide feedback, and more.

In essence, you’re enabling productive meetings and fostering collaboration across the organization—leading to better employee engagement levels and an enhanced employee experience overall.

4. Make corporate travel and expense management easy with TripActions

When you’ve got teams that travel for work, managing travel costs and related expenses can be quite difficult.

For the organization’s administration team, taking care of the same on a one-on-one basis can be tedious and time-consuming. From an employee perspective, it’s difficult to confirm bookings, record expenses, and collect receipts in the midst of an already stressful work travel schedule.

With a simple-to-set-up solution like TripActions, you’re making it that much easier for both your administrative team and traveling employees to get a hold of travel expense management. A single dashboard offers solutions like travel booking, itinerary management, AI-powered personalization, analytics on employee spending, 24/7 access to travel agents, premium travel services, and more.

When employees within your organization are going to be traveling a lot, a tool like TripActions is an employee experience game-changer. Employees can seamlessly manage their travel-related activities and spending from a single dashboard. At the same time, administrative and HR teams can do the same on their end and have a comprehensive view of the organization-wide travel expenditure for cost and savings optimization as well.

5. Improve employee onboarding with BambooHR

When you’re looking to hire great talent, first impressions are extremely important.

New employees take about six months to decide whether to stick around or not, so it’s vital that you get employee experience right within this particular window. A seamless onboarding employee can play a crucial part in delivering a great employee experience during this honeymoon phase it incentivizes them to stay on.

Having a centralized and easy-to-set-up employee onboarding process goes a long way in making sure that new employees transition into the organization smoothly. Furthermore, it creates a positive company perception for new hires as they settle into their roles at work. From the standpoint of HR teams, a centrally organized employee onboarding process is easier to manage as well.

A tool like BambooHR enables organizations to create meaningful onboarding experiences that are less focused on formalities and more on building long-lasting relationships. It also allows you to manage onboarding processes in an organized and efficient manner, ensuring that you look great to newly onboarded hires. You can also personalize onboarding processes, leverage features to reduce time-to-productivity, and save time for HR efforts that actually matter.

6. Enable employee recognition and rewards with VantageCircle

Employee recognition and rewards are a sure-shot way to enhance employee experience at the workplace.

When colleagues and team leaders recognize employee performance in a visible manner, it leads to improved employee performance. This in turn fuels more recognition, and becomes a positive self-fulfilling cycle, making for a better employee experience overall.

The issue with traditional methods of employee recognition is that it often operates in silos—meaning that visibility across teams is compromised. Also, recognition is not done in a real-time manner, meaning that organizations miss out on having the most impact with their recognition efforts.

This is where employee recognition platforms like VantageCircle come into play. You can boost peer-to-peer and manager-to-peer recognition, make it easy to celebrate employee accomplishments, and give employee rewards as added benefits and vouchers easily. In addition, you can leverage features like employee leaderboards to gamify employee effort and make special service announcements for long-serving employees as well.

7. Instantly record and share screen recordings with Loom

Having the right software stack and productivity tools can sometimes be the difference between a workforce that runs efficiently and one that doesn’t.

From an employee’s perspective, it sends the message that organizations really care about the work they do and their experience at the workplace as a whole. The right investments in software tools can aid employee productivity, collaboration, and satisfaction.

Although we touched upon improving meeting habits across teams, what if we consider the possibility of eliminating needless meetings altogether? What if there’s a better way for teams to collaborate without letting the entire workday get eaten up by meetings?

Cue Loom a screen/video recording tool that allows teams to collaborate on the fly without having to schedule or sit through unnecessary meetings. Loom allows users to cut through the noise and get straight to the information that team members need. You can record easily with a simple-to-set-up browser extension, share your recording instantly as a link, time-stamp to highlight important parts of your recording, add emoji reactions, and other video interactions as well.

8. Increase employee engagement with InFeedo

Ensuring that employees within an organization are engaged and tuned in boosts workforce morale and helps HR teams attract and hire the best talent. For these reasons alone, staying on top of employee engagement within your organization is absolutely essential.

Disengaged employees are a common reason for a work culture that is indifferent and negative. Such employee sentiments spread easily as well, and bring about poor employee productivity and satisfaction. This further leads to bumps in organization-wide business performance.

On the flip side, organizations make consistent efforts to engage their workforce to find that employees complete tasks on time, are more collaborative, and even go the extra mile to contribute towards organizational goals and objectives. Given these tangible benefits, it’s vital that organizations invest in a dedicated tool for enhancing employee engagement.

With a tool like InFeedo, you can automate employee feedback collection, touch base with each employee regarding their work 3-10 times during the year, leverage an AI chatbot called Amber to curate personalized responses, and view analytics on employee engagement across your organization.

Maximize employee experience for better organizational outcomes

An organization is only as good as the employees that comprise it.

When companies strive to achieve a better employee experience, it translates to better workplace morale and ensures that each employee does their best to carry the organization's mission forward.

This is what makes companies successful, through positive business outcomes like increased productivity, sales, revenue, and profitability. Therefore as discussed in the article it’s vital that HR leaders give due emphasis to maximizing employee experience at the workplace, as it is a sure path to organization-wide success.